We comply with all relevant privacy laws, including the requirements applicable to us under the Privacy Act 1988 (Cth) and relevant State laws.
If the changes are significant, we will aim to provide a more prominent notice of the change and, where possible, send our customers a notification of the changes.
We also maintain a Credit Reporting Policy, which explains how we manage credit-related personal information. A copy of our Credit Reporting Policy is available on our website at http://www.transurban.com.au/crp and on each relevant retail brand website.
This section applies to use of online services that we control, such as websites, Apps, social media and other online services.
When using our online services, we and our technology partners may collect information about you and how you use our online services.
We may collect information such as:
user name and password.
which services you use and how you use them.
device information, such as the model and ID of the device you use, operating system, telephone number and mobile phone network.
server log information, such as details of how you used the service, IP address, hardware settings, browser type, browser language, the date and time of your use and referral URL.
cookies that may uniquely identify your browser or your account (please see clause 4.4 below).
Our online services may also detect and use your IP address or domain name for internal traffic monitoring and capacity management purposes or to otherwise administer the online services. The patterns of usage of visitors to the online services may be tracked for the purposes of providing improved service and content based on aggregate or statistical review of user traffic patterns.
From time to time, we may use third-party online services to collect personal information such as your name and email address or telephone number to administer online competitions, customer feedback and surveys.
We have a Hardship Policy. If our Hardship Policy applies to you, we may collect additional information from you and from third parties.
The additional information we collect may include information about your financial and personal circumstances or specialist support you may be receiving such as financial counselling, welfare assistance or hardship/relief aid.
We collect your personal information in the following ways:
You give it to us. We collect information when you or your representatives provide us with information. For example, this might happen when you’re setting up an account with us or where we ask you to provide certain personal information.
When you use our products or services. For example, when you use our roads, we collect information about your road use. We collect information through technological means, including:
automatic incident detection systems (including traffic management and safety cameras).
vehicle registration detection systems.
electronic toll collection systems (such as a tag attached to an individual's vehicle).
tolling cameras and CCTV.
mobile applications and websites, including where you have agreed to disclose information about your location while using one of our websites or Apps.
Please see section 4 above for information we collect when you use our online services.
When you visit our sites or offices. For example, we may photograph or video people on or near our sites or in our offices.
From third parties. We may obtain information from outside sources such as generally available publications, information available online or through social media platforms and providers. This may also include collecting information from:
other people associated with your toll account, such as your employer, family members or people jointly on the account.
other people such as referees or from others who do business with you, if you have a corporate account with us.
government road and traffic authorities.
service providers to government authorities (such as companies that provide traffic camera services to police).
other Australian toll-road operators.
suppliers of information products and services (such as companies that consolidate data from multiple public sources).
If you choose not to provide certain personal information to us, we may not be able to fulfil your request or provide you with certain services or information relating to us.
to provide better products, services and information to our customers and to the community.
for the purposes for which it was collected.
in order to provide and improve our products and services.
in order to operate and improve our roads, and to undertake administrative or operational activities associated with designing, constructing, managing and operating our roads.
in order to make special offers or to undertake promotions related to our products or services, including from our retail brands, business partners or government road or traffic authorities, that we think may be of interest to you.
in order to conduct surveys.
to maintain our relationship with you.
to verify your identity and personal information.
to maintain and update our records.
to calculate and recover tolls and fees.
for debt collection and enforcement purposes.
to consider your eligibility for assistance under our Hardship Policy or within a related assistance program, and to administer such policies and programs.
to investigate or to pursue any legal claim that we may have against you.
for road safety purposes.
for security purposes.
to assist the enforcement of laws.
to undertake traffic planning and vehicle management services.
to meet our obligations and perform our functions under applicable laws and agreements.
to detect, prevent and investigate any fraud or crime (or suspected fraud or crime).
to notify you of changes to our tolls, fees, charges, agreements, products or services.
as otherwise required or authorised by law.
Other Australian toll-road operators. We may exchange certain personal information with other Australian toll-road operators. For example, if you open an account with us, we may use and disclose your personal information for the purposes of facilitating your travel on our roads and any other Australian toll-roads with whom we have roaming arrangements in place. Such roaming agreements allow the operators of those roads to obtain payment for travel when you travel on their roads.
Road incidents. If your vehicle is involved in or in the vicinity of a road incident, we may disclose your personal information to emergency services, insurance providers and towing, roadside support and maintenance and logistics contractors. This information may include images and video footage of the incident and the vehicles involved, as well as the details of any vehicles and occupants. A road incident also includes property and road damage caused by your vehicle or a vehicle that you are in.
Required by law. We may disclose your personal information to the police and to other government law enforcement agencies where it is required by law or where we believe it is appropriate to do so. We may provide police with real time access to our systems, for example, to access and view footage from our cameras.
Direct marketing and research. We may use and disclose your personal information to carry out consumer, market, community and traffic research, compile demographics and perform other analysis so that we can develop and implement initiatives to improve our services, improve the design, construction and operation of our roads and identify people likely to be affected by or interested in our roads and services.
We may use and disclose your personal information for marketing purposes. We may contact you about our products and services, the products and services of other Transurban retail brands, the products and services of other people, or related special offers from our business partners, that we think may be of interest to you. This information may be sent to you by email, SMS or by other means. You can opt-out or unsubscribe from receiving these types of promotional communications by:
following the 'unsubscribe' link in the communication.
Unsubscribing from promotional communications will not stop service related communications from us, such as administrative alerts in relation to your account and notifications in relation to road closures.
to our related bodies corporate.
under information sharing arrangements with the operators of other Australian toll-roads.
to government agencies, such as government agencies responsible for the operation of roads, transport or emergency services.
to any entity responsible for the collection of tolls or the taking of enforcement action concerning use of our roads.
to anyone who acquires or considers acquiring our assets or business (or any part of it).
where you have consented, including to a secondary contact nominated on your account.
as required or permitted by law, for example, in response to a subpoena, warrant, or request from a government law enforcement agency, or as required under legislation and regulations applying to our roads.
to the Tolling Customer Ombudsman.
to AUSTRAC under applicable anti-money laundering legislation if you have an account balance of $5,000 or more.
to insurance companies.
to our consultants, contractors, subcontractors, suppliers, service providers, professional advisers and agents, such as:
call centre operators.
mailhouse, printhouse and warehouse organisations.
marketing, advertising and information service providers including social media services and data supply companies.
legal and accounting firms.
welfare and hardship assistance providers in accordance with our hardship policy.
contractors that own or operate distribution outlets (such as convenience stores and electronic kiosks).
banks, financial institutions and payment processing providers.
towing, roadside support and maintenance and logistics contractors (such as if you or your vehicle are involved in or near a road incident).
engineers and surveyors.
researchers and investigators.
share registry providers.
debt collection companies and credit reporting bodies.
Australia Post and delivery supply contractors.
information technology suppliers that provide support, maintenance and upgrade services for our systems.
In certain circumstances, you may nominate by way of statutory declaration a person who operated your vehicle on our toll road. If this occurs, we may contact that person and inform them of the details of your nomination.
Under the Corporations Act, we are required to make limited shareholder details available to members of the public on request.
We may disclose information to recipients that are located in a different Australian State or Territory to you and to recipients located outside Australia. We may disclose personal information to contractors outside of Australia and may use off-shore servers for the purposes of data storage. We have engaged contractors in the Philippines, the United States, Portugal, France, India and certain other countries and may disclose certain personal information to those contractors.
We may also disclose certain personal information to our related entities in the United States, although such information will typically only relate to employees and internal corporate matters and not customer information or the operation of our roads in Australia.
We will take commercially reasonable steps to ensure that any overseas recipient does not breach the Australian Privacy Principles (other than Australian Privacy Principle 1) in relation to the personal information.
We use reasonable safeguards and security measures to ensure personal information we hold about you is protected from risks such as misuse, interference, unauthorised access, modification or disclosure. We use a number of physical and electronic measures to protect your personal information.
However, the Internet is not a secure environment. Although due care is taken, we cannot guarantee the security of information provided to us via electronic means or stored electronically.
Personal information is only retained for as long as is necessary for the identified purposes or as required by law.
You have a right to access most personal information that we have about you. You may do so by contacting the Customer Resolutions team.
We will not charge you a fee for your access request, but we may recover from you our reasonable costs of supplying you with access to this information.
When you request access to personal information, we may need to take measures to verify your identity before providing you with such information.
In some circumstances it may not be possible for us to provide you with all of your personal information, or an exemption under the Privacy Act may apply. For example, we may not be able to give you access if it would unreasonably affect someone else’s privacy. If we do not provide access to the personal information held about you, we will tell you why.
We take reasonable steps to ensure the personal information we hold about you is accurate, complete, up-to-date, relevant and not misleading.
If you think that any personal information we hold about you is inaccurate, you may contact the Customer Resolutions team. We will take reasonable steps to make sure that the information is corrected.
We reserve the right to refuse to correct your information in some circumstances. If we refuse to correct any personal information about you, and we cannot reach a subsequent agreement, you may request that a note or statement regarding the correction requested be attached to the file that contains your personal information.
When you apply to work with us, we may collect certain information from:
your previous employers.
other sources of relevant information, such as educational institutions, professional and trade associations, referees and publicly available sources.
The information we collect will assist us to decide whether to make an offer to you to work with us.
In addition to the information set out above (see paragraph 3.4), the information we collect may include information about your:
education and other qualifications.
eligibility to work.
As necessary and where appropriate, we may require you to undergo certain medical checks. We may carry out screening checks (such as background, directorship, financial probity, identity, eligibility to work, vocational suitability and criminal record checks).
In addition to the information we may collect when you apply to work with us, we may collect information about your:
use of Transurban's IT and communications resources.
We collect this information to train and manage our employees and meets our legal obligations.
Some of the personal information we collect may be considered sensitive information under certain privacy laws. For example, we may collect:
health information (such as in connection with road incidents, impact of construction work, sick leave or medical checks on job applicants and employees).
criminal information (such as police checks on job applicants and employees).
union memberships and affiliations (such as membership information about your industry union).
Subject to privacy laws, we may sometimes collect sensitive information about you from a third party. If you think we have received your sensitive information in error, you may contact the Transurban Privacy Officer by email on email@example.com.
If you are concerned about the way we deal with personal information, please contact the Customer Resolutions team in writing. Please:
include your contact details (such as email address, name, address and telephone number).
clearly describe your concerns.
Tolling Customer Ombudsman
PO Box 7095
Hawthorn North VIC 3122
each of Transurban International Limited (ABN 90 121 746 825), Transurban Holdings Limited (ABN 86 098 143 429) and Transurban Holding Trust (ARSN 098 807 419) by its responsible entity Transurban Infrastructure Management Limited (ABN 27 098 147 678) and each of its Subsidiaries.
Queensland Motorways Holding Pty Limited (ACN 150 265 197) (also known as Transurban Queensland) and each of its Subsidiaries, as applicable.
all the retail brands that operate under those Transurban entities, including but not limited to Transurban Linkt, Linkt, CityLink and Roam.
Subsidiary means, in respect of a company, trust or other entity, a subsidiary of that entity within the meaning of the Corporations Act 2001 (Cth) or an entity which is, for the purposes of section 50AA of the Corporations Act 2001 (Cth), under the “control” of that entity.
We are proud to operate the following retail brands: TRANSURBAN LINKT, LINKT, CITYLINK and ROAM.